Virtual Festival Rules & Regulations


Congratulations on being recommended to the 2023 OMFA Provincial Finals!

If you are reading this page it means you have been recommended to one of the categories in our Virtual Festival:

June, 2023
Graded Levels 1 – 5
Classical Brass
Classical Guitar
Classical Piano
Classical Voice
Classical Lower Strings
Classical Upper Strings
Classical Woodwinds
Beginner & Primary Levels
Musical Theatre
Popular Piano
Popular Voice
All Levels (Graded Levels, Aged Based Levels and Adults)
Adults (for the classes listed below)
Non-Western Instruments
Songs from the Screen & More
Duets/Trios (not chamber)
Piano Concertos
Popular Brass
Popular Guitar
Popular Strings
Popular Woodwinds
Small Ensembles
Entry Fees
Levels 1-5, Beginner, Primary: $80
Levels 6-9, Elementary, Intermediate, Junior: $95
Level 10-Diploma, Senior, Advanced & Adults: $110
Open: $130
Bands, Choirs, Orchestras & Small Ensembles – $150
Duets/Trios – $100

By submitting an entry it means that you have read and understood the rules and regulations.

We are very excited to be able to offer both live and virtual opportunities to musicians/actors who qualify through their local festivals.

a)We are offering competitive classes for ALL instrumental levels from Grade 1 to ARCT (Brass, Guitar, Harp, Lower Strings, Classical Piano, Upper Strings, Woodwinds & Classical Voice)
b)We are offering competitive classes for competitors ages 6 to 28 in Musical Theatre, Percussion, Piano Concerti, Popular Piano, Popular Voice and Speech Arts.
c) We are offering classes for Amateur Adults 29 years and over in all disciplines.
d) We are offering duet classes again this year.
e) We are offering small ensemble classes for groups with 3-10 members.
f) Band, Choir and Orchestra classes will be offered through the Virtual Festival this year.
g) We are offering NEW classes – Songs from the Screen and More; Popular Voice Self-Accompanied Classes, Non-Western Instruments, Popular Brass, Popular Guitar, Popular Strings, and Popular Woodwinds.


  1. The Ontario Music Festivals Association (OMFA) is managed by the OMFA Executive Committee and the designated Provincial Administrator.
  2. All decisions of the OMFA Executive Committee regarding any Provincial Competition matter within or outside the rules or syllabus shall be final and binding.
  3. Requests for further clarification or interpretation of these rules may be made, in writing, to the OMFA Executive Committee.


  1. Competitors must be 28 and under as of December 31, 2022.  Amateur Adult competitors must be 29 and over.  For the purposes of this competition, for age level classes, ages are based on how old the competitor was as of December 31st, 2022.
  1. Competitors must live or study in the Province of Ontario or in the Gatineau, Quebec area.
  1. Competitors must play/sing/perform at least one of the selections they performed at the Local Festival for which they must have received a minimum mark of 85.  The second (or third, if applicable) selections are the competitors’ own choice but must be at the same grade/level.
  1. All competitors must be amateurs. For the purpose of the OMFA Provincial finals competition, an amateur shall be defined as: a music student, performer, or any person whose principal means of livelihood is not obtained from performance in the particular discipline in which he or she is competing. Competitors who are full or junior members of either ACTRA or EQUITY are considered professional and are ineligible for the Provincial Competition, unless they are competing in a different discipline that is not in-line with the reason for their ACTRA or EQUITY membership.The year that the competitor is enrolled as a full member of either ACTRA or EQUITY means they are unable to participate in the OMFA Provincial finals for that same year (meaning if the competitor was recommended in March, eg., but then joined  ACTRA or EQUITY afterthey were recommended to the OMFA Provincials they would be unable to compete).
  1. Competitors may only enter in one level of competition per discipline (i.e. only once in Classical Piano, only once in Popular Voice, etc.) at their correct instrumental grade or age level. Please note that Open and Diploma entrants in piano who wish to play a concerto must enter in the appropriate Piano Concerto classes.

          For the purposes of this competition:
a) Classical Piano, Piano Concertos and Popular Piano are three different disciplines.
b) Classical Voice, Musical Theatre, Songs from the Screen and More, Popular Voice and Self-Accompanied Popular Voice
are five different disciplines.

  1. Diploma classes are offered for competitors who are studying at the Conservatory Associate Level but who have NOT completed the Associate Diploma as of December 31st, 2022.  Competitors entering the Diploma section can only have been studying at the ARCT/A.Mus. level for 2 years or less.  If the competitor has been studying at this level longer than 2 years, they must enterthe Open Class.
  2. Open Level competitors must be performing at the ARCT/A.Mus. level or above but do not have to have attained their associate degree.  Competitors who have been studying at the Associate level for 2 or more years must enter this class.
  3. Competitors in grades/levels 1-10 may not enter these categories – Diploma and Open.
  1. If a competitor has completed the repertoire section and taken a partial Conservatory examination before December 31, 2022, they are not eligible to enter that graded level of the Provincial Competition.
  1. Once a competitor has entered one level, they may not enter a lower level for the same instrument/discipline in future years.
  1. If a competitor places first in a level they may not enter the same level the following year for the same instrument/discipline except in Musical Theatre, Speech Arts & Percussion. If a competitor wins at the Diploma level they must proceed to the Open Level the following year (if recommended).
  1. Repertoire cannot be repeated from year to year or if entering two different classes.


  1. Registration will open on December 1, 2022.
  1. Please note that the registration is through Music Festival Suite and it is highly suggested that you read this manual before registering to make the process easier:
  1. If you entered the 2022 Provincial Festival you will already have an account in MusicFestivalSuite. Please do not create a “new” account.
  1. You may register at any point up to and including your registration date.  Early registration is strongly encouraged.
  1. You need to register and pay for your entry before your recommended festival’s deadline. You may submit your repertoire and YouTube link at this time.
  1. Videos and final repertoire will need to be inserted into your entry by May 20th, 2023 at 9:00 p.m. Videos can be loaded when you register, or must be uploaded before your entry deadline. The YouTube video can be either public or unlisted but the “Kids for YouTube” setting must be turned off.
  1. It is the responsibility of every Competitor and/or Parent/Guardianto ensure that they have read and fully understood all parts of this Syllabus.


  1. OMFA reserves the right to reject any entry for any reason.
  1. Completed entry/registration forms, and fees must be submitted electronically using the online registration form by 9:00 pm on the date of your local festival’s entry deadline. 
  1. Late applications for Local Festivals with deadlines before May 20th will be accepted for a maximum of 3 days. There will, however, be a $25 per day late fee charged. No entries will be accepted after May 20.
  1. Late entries from competitors with the May 20th deadline will be accepted for a maximum of 2 days.  There will, however, be a $25 per day late fee charged. No entries will be accepted after June 1st.
  1. Please ensure that you take the time to fill out the registration form completely, correctly and with ALL of the requested information.
  2. The playing of repeated sections in music is optional – but encouraged.Accurate timing MUST be indicated on the entry form.   Adding or deleting repeated sections after an entry form is submitted is not permitted.
  3. In a year when a new RCM or Conservatory Canada syllabus is introduced, the previous syllabus may be used for one year only. For reference, all RCM and CC syllabi are available online.
  4. Entry forms must be complete to be accepted. Please use proper punctuation and do not use all caps. Full and accurate information must be included in all fields, including: Complete titles of pieces to be performed.
  5. For instrumentalists: names of composers, movements and opus numbers of works (if relevant).
  6. For Musical Theatre and Speech Arts: name of piece, source (i.e. name of musical or name of anthology), author and/or composer and lyricist.
  7. Time limits indicated within each discipline syllabus are “maximum” time limits. In most classes there is not a minimum time limit, however, in all Open Level classes the minimum performance time is 15 minutes.
  8. The full entry fee for each competitor must be paid by credit card through Stripe at the time of registration. Because of fixed costs for the Provincial Competition, the entry fee is not refundable for any reason, except under circumstances where the entry is refused by OMFA. In these cases, OMFA will withhold a $25 processing fee.
  9. Entry fees cover the competitor’s participation in the Provincial Competition only and DOES NOT include accompanist fees. Please refer to the chart at the beginning of this page for entry fees.
  10. No mixing or sound enhancement is allowed through any kind of soundboard, including a recording studio or computer. No reverb can be added to the recording. The recording must be honest and acoustic – as if the adjudicators were in the room listening to you perform live. You must perform live on the video. No audio dubbing over your video is allowed.
  11. Accompaniment may be live (acoustic or digital piano) or by pre-recorded piano back-track (no vocal or orchestral backgrounds).


  1. The video must clearly show your face and your instrument. Piano videos should clearly show your hands. For singers and speech arts competitors, a full body view is preferred. A stationary camera position must be used throughout.
  2. The video should be in the spirit of a recital or an audition and therefore you should dress appropriately.
  3. For entries in any level, your video must be titled as follows:

Discipline 2022 – Grade Level – your name

For example:

Brass 2022 – Level 4 – Mary Smith

Musical Theatre 2022 – Senior level – Peter Smith

Incorrectly labelled entries may not be adjudicated.

  1. You are required to introduce yourself and your selections in the video, either verbally or with a title card before each piece and must be limited to the following:
    • Your Name
    • The Grade/Level you have entered
    • The Composer and Complete Title of your selection (prior to each piece)

For example:

My name is John Smith. I have entered Grade 4 Piano and I will be playing Sonatina in F Major, op. 168, no. 1, 1st movement by Anton Diabelli.

My name is Mary Smith. I have entered Junior Musical Theatre and I will be singing “My Favourite Things” from The Sound of Music. Music by Richard Rodgers, Lyrics by Oscar Hammerstein II.

Do not announce your teacher’s name or where you are from.

  1. One original score of the music or purchased digital music with attached receipt for each selection must be shown on camera prior to the beginning of the performance.
  2. In the official entry form, you will be asked to provide the YouTube link for your performance.
  3. Only YouTube videos will be permitted(i.e. no google drives, no vimeo, no dropbox files). You will need to supply us with the link to your performance provided on the entry form.
  4. All pieces for your competition category must be joined together in ONE YouTube Link for submission purposes.
  5. All videos must have “YouTube kid” settings turned off.  You may choose to have your video “unlisted” but “private” videos are not permitted.  Please also ensure that the video is allowed to be embedded in other programs.
  6. While you can register and pay by your Local Festival’s Provincial deadline, you do have the option to submit your repertoire and videos – no later than May 20, 2022.If you choose to do this, it is your responsibility to ensure that your entry is completed.  The OMFA office will not be following up with you – if the videos and repertoire are missing as of 9:00 pm on May 20th, your entry will be disqualified.  There will be no exceptions to this rule.
  7. We will be copying your posting into OMFA YouTube channels so make sure to double check the link provided. All videos must be recorded in standard definition because of bandwidth limitations.
  8. It is not necessary to submit your scores, however it is REQUIRED that you show your original music at the beginning of your video.
  9. Video editing during a piece is not allowed under any circumstances. This will be automatic grounds for disqualification. Each piece should be filmed in one continuous take. The only editing allowed is the insertion of an introduction.
  10. For information on posting videos we recommend exploring the Help section found on the YouTube homepage. Please note that you must select “Public” or “Unlisted” in the Privacy settings found under the broadcasting and Sharing Options section when uploading your video file to YouTube.If you select “Private” your submission will be invalid.  Please only enter the OMFA Provincial Competition if you are comfortable posting a public or unlisted video on YouTube. It is highly recommended that all YouTube videos have the comments section turned off.
  11. While we do not expect professional quality video and audio, we urge you to do the best you can. Take acoustics and the placement of microphones or camera into account. Please test the recording set up before recording your video. When using a smartphone to make a recording, a better result can be achieved by holding the phone horizontally rather than vertically. Pianos used for accompaniment may be either acoustic or digital.


  1. Judging/Adjudicating will be by a qualified adjudicator in each discipline and all decisions made will be final. Criteria for judging/adjudicating will be for overall artistry but other things that will be considered are musicianship, musicality and expression, choice of repertoire, communication, presentation, and proper attire. In Voice, Musical Theatre and Speech Arts voice quality, diction, characterization and acting will also be taken into consideration.


  1. Results will be announced on the date of your competition.Results will also be posted on our website ( and on our Facebook page ( and Instagram ( before the end of June.
  2. No marks are awarded at Provincial Competitions. Adjudicators will award First, Second and Third place winners as well as Honourable Mentions.
  3. Winners who receive a monetary award MUST send a hand-written thank-you letter to the donor of the prize.